How to send an invoice as a Brazilian publisher: A step-by-step guide

How do I issue a Nota Fiscal for my Awin payment?

Where can I find my Awin payment order number?

How do I download my Awin payment order?

What information from my Awin payment order should I include on my invoice?

What company details should I use for Awin on my Nota Fiscal?

What should I write in the description of my Nota Fiscal to Awin?

What text is required on a Nota Fiscal issued to Awin?

Which service code should I use when invoicing Awin?

Can I use a different service code if my municipality requires it?

What CNAE should an MEI publisher use when issuing an invoice to Awin?

What is the deadline for submitting a Nota Fiscal to Awin?

What happens if I submit my Nota Fiscal after the 25th?

Can I submit a late Nota Fiscal for the following payment cycle?

What should I do if I miss the Awin invoice submission deadline?

When will I receive payment after submitting my Nota Fiscal?

How long does Awin take to process a Nota Fiscal?

On which day of the week are Awin payments processed after invoicing?

Can I send multiple Notas Fiscais in one email to Awin?

How should I name the PDF file for my Awin Nota Fiscal?

What should I put in the email subject when submitting my Nota Fiscal?

Which email address should I use to send my Nota Fiscal to Awin?

What happens if my Nota Fiscal does not meet Awin's requirements?

Can I resubmit a corrected Nota Fiscal if Awin rejects it?

Are automated invoices from municipal systems accepted by Awin?

What should I do if my municipality uses the national electronic invoicing system?

Does the Brazilian tax reform change how I issue my Nota Fiscal to Awin?

Do CBS and IBS need to appear on my Nota Fiscal to Awin?

Do Simples Nacional businesses need to include CBS and IBS on their invoices?

Do Pessoa Física affiliates need to issue a Nota Fiscal to Awin?

When will Pessoa Física affiliates need to follow the Nota Fiscal process?

How to issue and submit your Nota Fiscal

Step 1: Download your payment order

1. Log in to the Awin platform.
2. Go to Reports > Payment > History.
3. Select BRL (Brazilian Real) as the currency.
4. Find the relevant payment and click the download icon under Action(s) to download the payment order.
5. Note down your gross payment amount and payment order number.

Step 2: Issue your Nota Fiscal

Use the following Awin company details when issuing your Nota Fiscal:

• Company name (Razão Social): Awin Veiculação de Publicidade na Internet Ltda
• CNPJ number: 14.182.871/0001-88
• Municipal registration (Inscrição Municipal): 4.470.195-0
• Address: Av Paulista nº 37 – Ed Parque Cultural Paulista – CEP 01311-000, São Paulo/SP
• Email: brasil-financeiro@awin.com

In the Nota Fiscal description, you must include:

• Payment order number
• The following text: "Locação de espaço virtual realizada até a data deste documento"

Issue and submission deadline

The invoice must be submitted until 25th of the month. After this date, the invoice cannot be processed in that month’s payment cycle and must be cancelled to avoid additional costs.

If you missed the deadline, you can reissue the invoice for the next month’s payment cycle.

After you have submitted your Nota Fiscal, the payment is processed on the Thursday of the following week.

Service code (Código de Serviço):

Use one of the following service codes where applicable:

• 17.06
• 17.25

If your municipality uses a different service code, check with your accountant or local municipal authority.

If you are a MEI (Microempreendedor Individual) publisher, use the CNAE (Classificação Nacional de Atividades Econômicas) code applicable to advertising and publicity, sales promotion, campaign or advertising system planning, or the creation of advertising designs, copy, and materials.

Nota Fiscal example

If you’re unsure whether your Nota Fiscal contains the required information, see the following completed Nota Fiscal example for guidance.

Step 3: Save your Nota Fiscal

Save the issued Nota Fiscal as a PDF and name the file using only the payment order number.

For example, if the payment order number is 8215200012, name the file:

8215200012.pdf

Step 4: Submit your Nota Fiscal

1. Send an email to brasil-financeiro@awin.com with the Nota Fiscal attached as a PDF.
2. In the email subject line, include "PAGAMENTO" followed by your Publisher ID or login email address.

For example:

• PAGAMENTO – ID 12341234
• PAGAMENTO – login@email.com

You can include multiple Notas Fiscais in the same email.

Additional requirements

Keep the following requirements in mind when submitting your Nota Fiscal:

• Automated emails from third parties or municipal websites are not accepted.
• If your Nota Fiscal does not meet the requirements above, you’ll need to correct and resubmit it within the required timeframe.
• Payment is scheduled for the Thursday of the week after the submission of your Nota Fiscal.

Brazilian tax reform

From January 1, 2026, new tax legislation requires CBS (Contribuição sobre Bens e Serviços) and IBS (Imposto sobre Bens e Serviços) to be itemized on Notas Fiscais in applicable cases.

• If your company is not enrolled in Simples Nacional, make sure your Nota Fiscal includes the required CBS and IBS information.
• Companies under Simples Nacional are generally exempt from this requirement unless they exceed the applicable revenue sub-limit.
• Notas Fiscais that do not meet the applicable CBS and IBS requirements may be rejected.

For information about the new Nota Fiscal layout, consult the Portal da Nota Fiscal de Serviço Eletrônica. If you’re unsure how the changes apply to your business or how to configure your invoicing system, contact your accountant.