W-9 Form (For US Publishers)
What is the W-9 form?
The W-9 form collects your Taxpayer Identification Number (TIN) and certifies your tax status to Awin. Required information:
- Full legal name
- Current address
- TIN: Social Security Number (SSN) if you file as an individual, or Employer Identification Number (EIN) if you file as a business
Why do I have to submit my tax form?
Submitting your tax form is essential for two main reasons:
- Avoid payment delays or IRS withholdings: Submitting the correct tax form ensures that payments are processed smoothly without delays or unnecessary withholding by the IRS.
- Verify your tax status with Awin: Providing your tax form verifies your tax status with Awin, which is crucial for accurate reporting and compliance with U.S. tax regulations.
Who must submit a W-9 Form?
All U.S. citizens and U.S.-based businesses must submit a W-9 form, including:
- Sole proprietors
- Partnerships
- LLCs
- Corporations
LLC-specific guidance:
- Single-member LLCs: Select “Individual/sole proprietor” and provide your SSN or EIN.
- Multi-member or entity-owned LLCs: Select “LLC” and enter the correct federal tax classification code.
Note: U.S. citizens living abroad are still required to submit a W-9 form. Submit this form promptly to avoid payment delays or withholdings under IRS guidelines.
How do I submit W-9 form?
- Download the W-9 form using this link.
- Upload via Awin account > Account > Payment Details.
- Under Tax Verification Document, choose your completed W-9 Form to upload.
If you receive an error message while uploading your document, try the following:
- Refresh the page and try uploading again.
- Clear your browser’s cookies and cache, then log back into your Awin account and attempt the upload once more.
To confirm your form has been successfully uploaded, click Download current document. If the file downloads successfully, your form is saved in the system.
W-8 Form (For Non-US Publishers doing business in the US)
What is the W-8 form?
The W-8 form is used by non-U.S. individuals or entities to certify that they are not U.S. taxpayers. The form also helps to determine the appropriate tax withholding rate on payments made to these individuals or entities by U.S. businesses.
There are several types of W-8 forms:
- For individuals: the form is generally W-8ECI (Certificate of Foreign Person’s Claim for Income Effectively Connected with a U.S. Trade or Business).
- For businesses: the form is generally W-8BEN-E (Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).
Note: Other forms may also be more appropriate depending on your situation. Consult your tax advisor to ensure you are submitting the correct form.
Who must submit a W-8 Form?
Non-U.S. citizen with income connected to a U.S. trade or business must submit Form W-8ECI.
How do I submit the form?
- Download the correct tax form for your business type:
- Upload via the Awin UI > Account > Payment Details.
- Under Tax Verification Document, upload your completed W-8 form.
Note: If you’re having difficulty uploading the form, see this question for troubleshooting steps.
1099 Form (Tax Reporting)
What is the 1099 form?
Awin issues a 1099-NEC form each year to report your affiliate earnings to the required tax authorities.
You’ll receive this form after the end of the tax year. It shows the total income you earned through Awin's affiliate programs. A copy is also submitted to the IRS and applicable State to ensure your earnings are properly reported.
Keep this form for your records when filing your tax returns.
Who receives a 1099?
If you are an independent contractor or self-employed and earned at least $600 during the tax year, you should receive a Form 1099-NEC (previously 1099-MISC).
When and how do I access my 1099 form?
Receiving Your 1099 Form:
Tax1099, Awin’s third-party IRS-authorized eFiling partner, sends your 1099 to your primary email address annually before January 31. In this email, you will find a link to view your 1099 form on the Tax1099 website.
Note: Your primary email address is the one you used to register with Awin. If you haven’t received your 1099 by January 31 after checking your spam folder, click Contact Support below for assistance.
Accessing Your 1099 on the Tax1099 Website:
- Visit the Tax1099 website.
- Sign in using your registered email and password.
Password Guidelines:
- Format: Use the first 4 letters of your name (all lowercase) combined with the last 4 digits of your TIN.
- Example (Individuals): If your name is "John" and your TIN ends with "5678", your password will be john5678.
- Example (Businesses): Use the first 4 letters of your business name followed by the last 4 digits of your EIN.
Note: Do not use spaces or special characters. Ensure you use the name exactly as shown in your password confirmation email.
For further guidance, see Best Practice for Creating Passwords | Tax1099 Blog.
If you need immediate assistance, email support@tax1099.com or call +1 877-811-3829.
What should I do if there's an error on my 1099 form?
1099 form errors typically originate from the information you submitted on your tax document. To correct an error:
- Submit a new tax document to replace the previous form.
- Contact Support using the button below and describe the error in the Description field (for example, an incorrect SSN, payment amount, or recipient name).
The Partner Success team reviews your request and contacts you if they need more information. They issue corrections within 3–4 business days.
Are emails from “statements@tax1099.com” legitimate?
Yes, any emails from statements@tax1099.com are legitimate and associated with Awin in relation to 1099 forms. If you receive an email from this address, it is a valid form of contact regarding your tax documents.
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